• Check on room availability with facilities. 
• Complete the “Permit for Use of Facilities” form.
  • Find form on the web – www.findlay.edu/offices/adminoffices/facilities/forms/default.htm
  • Hard copy of form available in the Print Shop.
  • NOTE:  Facility forms do not order food for an event.
• Call Catering to set up an appointment to plan menu or order linens.
  • To ensure proper planning regarding ordering food, linen and staffing, ten or more day’s notice is preferred. Every attempt will be made to provide last minute catering requests, however, those events planned in advance will have priority.
  • Menu planning and pricing can be done without knowing the exact count. A potential count will be used.
  • Catering menus can be customized to fit customer’s needs and budgets.
  • Popular menu suggestions and prices are available on line at www.findlay.edu/offices/adminoffices/diningservices/default.htm 
  • A Catering Confirmation Sheet will be completed by dining service and sent to the customer. Please review this sheet for accuracy and pricing. Note: This is a price quote for your event, not a bill. All university events will be invoiced referencing a Purchase Order to the Accounts Payable Office after the event.  
• Payment in full is required prior to the event.  Make payment arrangements with the catering department.  Visa, MasterCard, Discover and cash are accepted.  Checks need to be payable to "Sodexho". 
  • The University of Findlay community needs to complete “Requisition Form for Purchase” for event. 
  • Printable Requisition Form can be found online at: www.findlay.edu/offices/adminoffices/businessoffice/accountspayable/printabledocuments/default.htm
  • Hard copy of the requisition forms can be found in the Print Shop or the Accounts Payable Office in Old Main.
  • It is preferred that a catering confirmation/price quote is attached to all UF requisition forms.  Studnet organizations and clubs are required to have the confirmation sheet attached.
  • For those who are a frequent customer, an open P.O. can be created just for catering services.  When the P.O. is closed, any remaining balance will be credited back to the department or organization.
  • Delivery of catering service is not confirmed until a Purchase Order is complete and given to the catering department.  For last minute events (events with less than 10 days notice) the hard copy of the purchase order might not arrive until after an event.  To avoid not having service, notify catering with the purchase order number by calling or emailing ufcatering@findlay.edu
• Call or e-mail Catering with Purchase Order Number.
  • E-mail address: ufcatering@findlay.edu
• Be sure room set-up is updated and turned into facilities three business days prior to the event.
  • Remember to request registration tables, tables for break and displays. 
•  Request technology needs through Lora Rettig at 419.434.5968 or rettig@findlay.edu. 
• Call or e-mail guaranteed count to the Catering Office three business days in advance. 
  • For served or buffet lunches/dinners, you are billed based on the guaranteed count or the actual count, whichever is higher.

Detailed planning procedures and policies can be found on the web at:
www.findlay.edu/offices/adminoffices/diningservices/default.htm

NOTE: Food Removal – According to health codes, potentially hazardous foods may not be removed from premises. Please do not remove baskets/utensils/trays without approval.